SwarmCatcher carries your real rates, your real costs, and follow-up discipline into every estimate you send — so profit doesn’t quietly slip away through missed surcharges, stale material prices, or unanswered emails.
Pricing and chasing aren’t bolt-ons here — they sit in the middle of a single system that already holds the enquiry, the photos, and the customer’s history, and hands the accepted job straight to scheduling, safety paperwork, and invoicing.
Price complex jobs by distinct work zones, access constraints, and parking variables. Re-price later and the system explains what changed in plain English.
Built-in markups, wastage buffers, and supplier purchase history tracking. If base costs rise during drafting, the system warns the sender before it leaves.
Travel and mileage calculated automatically from your office. Access, parking, and hazardous-material fees live inside the calculator, never on side spreadsheets.
Dedicated assessment calculators support fixed-fee billing and automatically credit the fee against the main job invoice when the customer proceeds.
Unanswered estimates get scheduled, escalating follow-ups signed by a real person. Chases stop the moment the customer replies.
Branded customer links let customers accept, defer, or request a callback with one tap from their phone; an accepted job lands in your day’s tasks, ready to slot into the schedule under your control.
Every estimate goes out as a clean, branded PDF of the exact estimate. If the PDF can’t be built, the send is stopped — a customer never receives a broken or blank estimate in your name.
Materials are priced from your own product catalogue with your markup and wastage built in; supplier purchase history feeds the stale-cost warnings, so your prices keep pace with what you actually pay. And where your supplier offers a data feed or API, we can connect it as part of your setup — we just need their connection details — so prices update straight from source.
Trade-specific fee models — asbestos-related surcharges and the like — live inside the pricing calculator itself, not on a side spreadsheet someone forgets to apply.
The calculator breaks jobs into distinct work zones, factoring in access constraints, parking surcharges, and hazardous materials automatically. If base material costs rise while an estimate is being drafted, the system warns the sender before it leaves.
Unanswered estimates trigger scheduled, escalating reminders signed by a real person. Every send is logged, retries can never double-email a customer, and chases stop the moment the customer replies.
Yes. A dedicated site assessment calculator supports fixed-fee invoicing, and the fee is automatically credited against the main job invoice once the customer approves the work.
They receive a branded link on their phone where they can accept, request a callback, or defer with one tap. Acceptances immediately update the job and land it in your day's tasks, ready to slot into your schedule under your control.
Very — that's the point of your own server. Unlike shared cloud apps that force generic fields and fixed workflows, your instance is configured during onboarding to match how your business actually operates: your intake questions, rate calculators, surcharge logic, email templates and compliance registers. And if you want more than configuration — a new integration, a feature unique to the way you operate — we're happy to build it bespoke: priced up front, built for you, and added to your own system.
Automated surcharges, rate protection, and disciplined chasing safeguard your bottom line.
If you want a system that does all this, and more — talk to us and tell us what’s stopping you. No hard sell, no obligation — just a straight conversation.